Privacy Policy

Who we are

Parley Systems AI (“we”, “us”) provides intelligent automation services. This policy explains how we handle personal data collected through our website, contact forms and business outreach. Parley Systems Ltd is responsible for this information.

Data we collect

When you submit a contact form we may collect your name, email address, phone number, company name, message content, and whether you opted in to receive service notifications.

How we use your data

We use this information to respond to enquiries, provide requested information about our services, and — only if you opt in — send related notifications. We do not sell your personal data.

Business outreach and website concepts

We research businesses that may find our website and automation services useful. Sources include business websites, public business directories and professional profiles, and information provided directly to us. Records may include a business name, location, website, publicly listed work contact details, a contact's professional role, research notes and correspondence.

We use this information to assess relevance, prepare website concepts and draft personalised business introductions. Concepts are clearly labelled proposals, not the business's official website. Public concept links may show sourced business information and branding. Contact us to request correction or removal.

Where appropriate, we rely on legitimate interests in developing relevant business relationships, balanced against individuals' rights and reasonable expectations. Where consent is required for electronic marketing, we require it before sending. Public availability of an address does not by itself mean consent.

We use Google services for our review records and email, OpenAI for research and preparation assistance, Cursor for website generation, GitHub for source storage, and Vercel for hosting. These services process the information needed for their functions. Our workflow does not use patient records or other clinical information. AI assists preparation; a person reviews outreach before sending. We do not make decisions with legal or similarly significant effects about you through this workflow.

You can object to direct marketing at any time by replying to our message or emailing harry@parleysystems.com. We stop marketing to you and retain a minimal suppression record to respect that request. You can also ask where we obtained your details, request access or correction, and request erasure or restriction where applicable.

Service providers and international processing

Our providers may store or process information outside the UK, including in the United States. The safeguards they describe vary by service and transfer, and include the UK Extension to the EU-US Data Privacy Framework and standard contractual clauses with UK transfer provisions where applicable.

Details are available in the published information from Google, OpenAI, Cursor, GitHub and Vercel. Contact us if you would like information about the recipients and safeguards relevant to your data.

Storage and retention

Enquiry data is retained only as long as needed to handle your request and meet legitimate business or legal requirements, then deleted or anonymised. For business prospect records, retention depends on whether the proposed service remains relevant, whether discussions are active, and whether a record is needed to handle correspondence or a request. Records that are no longer needed should be deleted or anonymised through manual review; the current outreach controller does not automatically delete them after a fixed period. We retain a minimal suppression record for as long as needed to avoid contacting people who have opted out.

Your rights

You may request access, correction, or deletion of your personal data by contacting us at harry@parleysystems.com.

Complaints

Please contact us with any data protection concern. You can also complain to the UK Information Commissioner's Office at ico.org.uk.

Contact

Questions about this policy: harry@parleysystems.com or 07531449801.